---
title: "Departments and job titles"
description: "Organise your business into departments and keep the list of job titles people are employed as."
---

> Documentation Index
> Fetch the complete documentation index at: https://docs.beelocity.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Departments and job titles

Every person on your staff register sits in a **department** — the part of the business they work
in. Departments are a tree: *Pastry* can sit inside *Production*, and *Production* at the top beside
*Shop* and *Administration*. You set them up once, when you start keeping the register, and change
them when the business changes. Every person also holds a **job title** — what they are employed
as, such as *Baker* or *Cashier* — picked from a list you keep the same way.

<a id="create-a-department"></a>
## Create a department

1. Open **Human Resources › Setup › Departments** and press **New**.
2. Type a **Code** — a short name your lists and searches use, such as `PROD` — and a **Name**,
   such as *Production*. Two departments cannot share a code.
3. To place it inside another department, pick that one as its **Parent department**. Leave the
   field empty for a department at the top of the tree.
4. Press **Save**.

<a id="build-the-tree"></a>
## Build the tree

A bakery with a shop and an office might look like this:

```
Production (PROD)
├── Bakehouse (BAKE)
└── Pastry (PAST)
Shop (SHOP)
Administration (ADM)
```

Departments nest as deep as you need. To move one, open it, press **Edit** and pick a different
**Parent department**. The list only offers departments outside the one you are editing: a
department can never be placed inside one of its own sub-departments, because the tree would then
have no top.

<a id="when-a-department-closes"></a>
## When a department closes

Deactivate it rather than deleting it: open the department and choose **Deactivate** under
**More actions** (the three dots). It keeps its name, its code and its place in the tree, and it
is no longer offered when you place someone in a department. **Activate** in the same menu brings
it back.

A department that still has people in it cannot be deleted: deactivate it, or move the people to
another department first. The same goes for a job title somebody holds.

<a id="who-is-in-a-department"></a>
## Who is in a department

Open a department and choose its **Employees** tab: everyone whose record places them in it, with
their employee number, job title, status and hire date. People who have left stay listed under the
department they worked in, marked **Left** — filter on the status to see only today's staff. Press
**New** in the tab to put someone on the register with the department already filled in.

<a id="narrowing-the-list"></a>
## Narrowing the list

The **Departments** list searches by code and name. Its **filter button** narrows it further — to
the departments inside one **Parent department**, for example, or to the inactive ones.

<a id="job-titles"></a>
## Job titles

A job title is what someone is employed as: *Baker*, *Cashier*, *Accountant*. You keep the list
once and pick from it for each person.

1. Open **Human Resources › Setup › Job titles** and press **New**.
2. Type a **Code**, such as `BAKER`, and a **Name**, such as *Baker*. As for departments, two job
   titles cannot share a code.
3. Pick a **Job category** if you use one — see below — or leave it empty.
4. Press **Save**.

<a id="job-category"></a>
### The job category

Algerian paperwork sorts staff into three levels, and salary grids, social-security declarations
and staff statistics are all stated in them:

| Job category | In French paperwork | Typically |
| ------------ | ------------------- | --------- |
| **Management** | *Cadre* | the accountant, the production manager |
| **Supervisory** | *Agent de maîtrise* | the head baker, the shift supervisor |
| **Operative** | *Agent d'exécution* | the baker, the cashier, the driver |

The category is optional: a small business can leave it empty and fill it in the day it needs it.
The **Job titles** list narrows by it from its **filter button**.

A job title nobody uses any more is deactivated rather than deleted, exactly like a department:
choose **Deactivate** under **More actions**.

<a id="night-work"></a>
### Night work

The law forbids employing women at night, between 21:00 and 05:00, unless the labour inspector
grants a derogation for the post, *when the nature of the activity and the particulars of the post
justify it* (loi 90-11, art. 29). A hospital ward, a dairy's night line or a guarding firm usually
holds one. The derogation is the post's, so Beelocity keeps it on the job title.

Open the job title, press **Edit**, and fill its **Night work** section:

- **Derogation reference** — the reference the labour inspector's decision carries.
- **Granted on** — the day it was granted. It covers that day and every day after.

Press **Save**. The two go together: a reference without its date, or a date without its reference,
is refused. A job title with no derogation is the law's default: Beelocity refuses to put a woman
holding it on a crew whose shifts reach into the night, and refuses to clear a derogation while it
covers a night somebody is planned on ([Shifts and rotas](shifts-and-rotas.html#night-work)).

Source: https://docs.beelocity.com/en/hr/departments-and-job-titles/index.mdx