---
title: "Stock Lots"
description: "A stock lot (also called a batch) is a group of items that were received, manufactured, or processed together and share common attributes such as a production date, expiry date, or supplier."
---

> Documentation Index
> Fetch the complete documentation index at: https://docs.beelocity.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Stock Lots

A **stock lot** (also called a batch) is a group of items that were received, manufactured, or processed together and share common attributes such as a production date, expiry date, or supplier. Lot tracking enables batch-level traceability — if a quality issue is discovered, you can identify every item in the affected lot and take targeted action.

## Key Concepts

- **Lot number** — A unique identifier for the batch (e.g., LOT-2026-0078).
- **Quality** — The lot's current quality assessment, which determines whether items from this lot can be used or sold.
- **Expiry Date** — When the items in the lot expire, relevant for perishable goods, pharmaceuticals, or any product with a shelf life.

## Creating a Stock Lot

To register a new lot:

1. Navigate to **Inventory > Stock Lots** in the sidebar.
2. Click **New**.
3. Fill in the details:
- **Lot number** — A unique batch identifier.
- **Product / Variant** — The product this lot contains.
- **Received Date** — When the lot was received into your warehouse.
- **Made** — When the lot was produced (if known).
- **Expiry Date** — When the lot expires (if applicable).
- **Supplier** — The business partner who supplied this lot (optional).
- **Notes** — Any additional information about the lot (storage requirements, certifications, etc.).
4. Click **Save** to store the lot in **Pending** quality status.

## Quality Workflow

Each lot goes through a quality assessment process:

| Status           | What it means                                                           |
| ---------------- | ----------------------------------------------------------------------- |
| **Pending**      | The lot has been registered but not yet inspected or assessed.          |
| **Under review** | The lot is being inspected or tested for quality.                       |
| **Approved**     | The lot has passed quality checks and items can be used or sold.        |
| **Rejected**     | The lot has failed quality checks and items should not be used or sold. |

### Actions

- **Send to Review** — Move a pending lot into the review process.
- **Approve** — Mark the lot as approved after quality checks pass.
- **Reject** — Mark the lot as rejected if quality checks fail.

## Searching

Use the search bar on the stock lots list to find rows by lot number, product name or SKU, or variant SKU/barcode. The search matches partial text, so typing `BATCH-2026` finds every lot starting with that prefix.

## Filtering by Status

The **filter button** beside the search box ([Working with lists](../getting-started/working-with-lists.html#narrowing-the-list)) narrows the list by **Quality** — pick one or several:

- **Pending** — Lots awaiting quality assessment.
- **Under review** — Lots currently being inspected.
- **Approved** — Lots that passed quality checks.
- **Rejected** — Lots that failed quality checks.

The same panel narrows to one **Product**, to a **Received** or **Expiry** date range — "everything expiring before the end of the quarter" is one *To* date — and hides inactive lots (**Active — Yes**); the choice is written into the page's address so a view can be bookmarked.

## Important Notes

- Lot tracking is most valuable for industries with regulatory requirements (food, pharmaceuticals) or where batch recall capability is needed.
- Link [serial numbers](./serial-numbers.html) to lots when you need both batch-level and individual-item tracking.
- Monitor expiry dates to ensure products are used or sold before they expire — consider first-expiry-first-out (FEFO) picking strategies.
- Rejected lots should be quarantined. Work with your quality team to determine whether items can be reworked, returned to the supplier, or disposed of.

Source: https://docs.beelocity.com/en/inventory/stock-lots/index.mdx