---
title: "Cheques & Bills of Exchange"
---

> Documentation Index
> Fetch the complete documentation index at: https://docs.beelocity.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Cheques & Bills of Exchange

**Cheques and bills of exchange** are the negotiable instruments your business uses to move money on paper rather than in cash — the cheque, the bill of exchange, and the promissory note. In Algeria they carry the bulk of business-to-business settlement, especially the **post-dated cheque**, which is written today but only payable on a future date and so works as informal credit.

Beelocity tracks every instrument from the moment you log it until it finally clears, bounces, or is cancelled — whether you **received** it from a customer or **issued** it to a supplier.

## Received versus issued

- A **received** instrument comes from a customer. It is **collateral, not cash** — you do not have the money until the instrument clears. You log it, lodge it with your bank on a *deposit slip*, and it ends up either **cleared** (the bank pays you) or **bounced** (it comes back unpaid).
- An **issued** instrument is one you wrote to a supplier. It is **your own obligation** — the money only leaves your account when the bank actually debits you.

## Opening Cheques & Bills of Exchange

Open **Treasury → Cheques & Bills of Exchange** in the sidebar. Each row shows:

- **Number** — the number printed on the instrument. Click it to open the instrument.
- **Type** — Cheque, Bill of exchange, or Promissory note.
- **Direction** — Received (from a client) or Issued (to a supplier).
- **Partner** — the customer who wrote it (received) or the supplier you are paying (issued).
- **Amount** — the face value, e.g. 601,842.50 DA.
- **Issued** and **Maturity** — the date it was written and its due date.
- **Account** — your own bank account it deposits to or draws on.
- **Status** — where it is in its lifecycle.

Use the **filter button** beside the search box to focus by **Direction**, **Type**, **Status**, **Partner**, **Account**, **Deposit Slip**, **Active**, an **Issued** or **Maturity** date window or **Amount** — for example, *Received* + *Received* shows everything waiting to be lodged with the bank. The choices are written into the page's address, so you can bookmark that view ([Working with lists](../getting-started/working-with-lists.html#narrowing-the-list)).

## Recording an instrument

Most instruments appear automatically when you confirm a receipt or payment that uses a cheque or bill of exchange method. You can also log one by hand: click **New** and fill in:

- **Instrument Number** — the number printed on the paper. Fixed once saved.
- **Type** and **Direction** — fixed once saved, because they decide how the instrument behaves.
- **Partner** — the customer (received) or supplier (issued).
- **Counterparty Bank** — the other party's bank (e.g. "BNA — Agence Hydra").
- **Amount** and **Currency** — the face value.
- **Issue Date** and **Maturity (Due Date)** — the maturity drives the cash-flow forecast. For a same-day bank cheque the two are equal; for a post-dated cheque the due date is later.

Save it. While it is still freshly received or issued you can keep editing or delete it; once it is lodged or cleared it stays for the record.

## The received-instrument lifecycle

Open a received cheque or bill of exchange and click its **status** — the whole journey of the
paper opens behind it, and the moves you can make from where it stands are the words you can
click. Received paper and issued paper travel different routes, so a received instrument is never
offered a supplier's stop-payment and an issued one is never offered a deposit slip; the picture
shows both, so you can always see where else the paper could have gone.

From a received instrument:

- **Remit** — lodge it with your bank on a *deposit slip* (see below). It moves to **Remitted for collection** or **Remitted for discount**, depending on the deposit slip.
- **Clear** — record that the bank has credited the funds. This is the moment the linked receipt actually posts to your [Cash Ledger](./cash-ledger.html). You can give the bank's value date; it defaults to the maturity date.
- **Bounce** — the instrument came back unpaid. You give a reason; the linked receipt is reversed and any settled invoice reopens.
- **Endorse** — sign the bill of exchange over to a third party — for example paying a supplier with a customer's bill of exchange. You pick the partner; the instrument leaves your treasury without going through your bank.

## The issued-instrument lifecycle

From an issued one, the same status opens:

- **Present** — record that the supplier has presented the cheque to your bank for payment.
- **Clear** — the bank debited your account. This posts the linked payment to your Cash Ledger.
- **Stop payment** — file an *opposition* with the bank (loss, theft, dispute). You give a reason; the linked payment is cancelled.
- **Cancel** — void the cheque before it is presented (e.g. it was spoiled and re-issued). The linked payment is cancelled.

## Deposit Slips — lodging received instruments with the bank

A **deposit slip** is what you hand your bank when you lodge a batch of received cheques or bills of exchange in one go. Open **Treasury → Deposit Slips** to manage them.

A deposit slip is one of two kinds:

- **Collection** — the bank collects each instrument at its maturity and credits you then.
- **Discount** — the bank advances the funds early, minus interest and bank charges, and carries the risk if an instrument bounces.

The slip list narrows on its **filter button** by **Type**, **Status**, **Deposit Account**, **Active**, a **Date** window or a **Total** range ([Working with lists](../getting-started/working-with-lists.html#narrowing-the-list)).

### Assembling and crediting a deposit slip

1. Click **New**, choose **Collection** or **Discount**, pick the **deposit account** and currency, and save. It starts as a **Draft**.
2. On the **Instruments** tab, click **Attach cheque** and pick a received instrument in the same currency. Repeat for each instrument you are depositing. The **Total** updates as you go.
   - Attached the wrong cheque? While the deposit slip is still a **draft**, click the three dots at the end of its row and choose **Detach** — the instrument goes back in hand (**Received**) and the total updates. Deleting a draft deposit slip does the same for every instrument still attached to it.
3. Hand it in. The slip's status line reads **Draft · Submitted · Credited**, and **Submitted** is the next step — click it. Every attached instrument is now locked as remitted; from this point instruments are resolved by crediting the slip, not detached.
4. When the bank confirms the result, click **Credited** on the same line and mark each instrument **cleared** or **rejected**. Cleared instruments post their linked receipts to your Cash Ledger; rejected ones bounce and reverse their receipts. If everything cleared the deposit slip is **Credited**; if any was rejected it is **Partially rejected**.

Only a **draft** deposit slip can be deleted; once submitted, it stays for the audit trail.

## What changes automatically

You never adjust balances by hand:

- **Clearing** a received instrument (or crediting it on a deposit slip) posts the linked receipt into the [Cash Ledger](./cash-ledger.html), so your account balance rises.
- **Clearing** an issued instrument posts the linked payment, so your balance drops.
- **Bouncing** a received instrument reverses the receipt it had posted and reopens the invoice it had settled.
- **Stopping** or **cancelling** an issued instrument cancels the linked payment.

Every one of these money movements appears as a row in the [Cash Ledger](./cash-ledger.html), the single record behind every balance, and the maturities of your live instruments feed the cash-flow forecast.

Source: https://docs.beelocity.com/en/treasury/cheques-and-bills-of-exchange/index.mdx