---
title: "Bank & Cash Accounts"
description: "A treasury account is a place where your organization holds money — a bank current account, a petty-cash register, an Algérie Poste CCP account, or an electronic wallet."
---

> Documentation Index
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> Use this file to discover all available pages before exploring further.

# Bank & Cash Accounts

A **treasury account** is a place where your organization holds money — a bank current account, a petty-cash register, an Algérie Poste CCP account, or an electronic wallet. Every receipt, payment, and transfer moves money into or out of one of these accounts, and each one keeps a running balance that feeds your overall cash position.

## Creating an Account

1. Open **Treasury → Accounts** in the sidebar.
2. Click **New**.
3. Fill in the details:
- **Code** — A short, unique identifier (for example `BNA-DZD-01` or `TILL-01`). Used for quick lookup and on documents.
- **Name** — The full display name (for example "BNA — Main current account" or "Main till").
- **Account Type** — The kind of facility (see the table below). Choosing a type pre-fills the SCF reference code for you.
- **Currency** — The currency the account holds, for example DZD. **This cannot be changed later** — create a separate account if you need another currency.
- **SCF Account Code** — A reference code used for reporting only. It defaults from the account type (Bank 512, Cash 53, CCP 514); change it if your chart of accounts differs.
- **Opening Balance** — The amount the account already held the day you enter it into Beelocity, for example 4,250,000.00 DA. Leave it at 0 if the account is new. Beelocity records it for you so the balance is correct from day one.
- **Opening Balance Date** — The date that opening balance applies to (defaults to today).
4. For bank accounts, add the **bank details** — Bank Name, Branch, **RIB** (your 20-digit Algerian bank-account identifier), IBAN, and SWIFT/BIC. Leave these blank for cash or e-wallet accounts.
5. Set the **overdraft** options if the bank allows the account to go negative — turn on **Allow Negative Balance** and enter an **Overdraft Limit** (for example 2,000,000.00 DA). Cash accounts can never go negative.
6. Optionally mark the account as the **Default for Currency** (pre-selected on new receipts and payments in that currency) and add **Notes**.
7. Click **Save**.

> **Note:** A non-zero opening balance in a foreign currency needs an exchange rate on file for the opening date. If you see a message about a missing rate, add the rate first, then create the account.

## Account Types

| Type     | For                                            | SCF code | Examples                                  |
| -------- | ---------------------------------------------- | -------- | ----------------------------------------- |
| Bank     | Commercial bank current accounts               | 512      | BNA, BEA, CPA, BADR, Société Générale     |
| Cash     | Physical cash — tills, petty-cash boxes, safes | 53       | Main till, point-of-sale till             |
| CCP      | Algérie Poste postal-cheque accounts           | 514      | Salary and utility settlement             |
| E-wallet | Electronic-money and mobile wallets            | —        | Mobile money, fintech payment apps        |
| Other    | Any other fund-holding facility                | —        | Local lender, savings club                |

## Account Lifecycle

Each account has a status that controls whether it can take new movements:

| Status     | Meaning                                                   | What you can do                  |
| ---------- | -------------------------------------------------------- | -------------------------------- |
| **Open**   | Active — accepts receipts, payments, and transfers       | Record movements, freeze, close  |
| **Frozen** | Temporarily suspended — no new movements                 | Unfreeze, or view history        |
| **Closed** | Retired permanently (requires a zero balance)            | View history only                |

You change the status with the actions in the **⋯ (more actions)** menu on the account's page.

### Freezing an account

Freeze an account when it is under dispute or held pending a bank change. Open the account, choose **Freeze**, and it moves to **Frozen** — no new receipts, payments, or transfers can post against it, but the balance and full history are kept. Choose **Unfreeze** to return it to **Open**.

### Closing an account

Closing is permanent. Before you can close an account, its balance must be **zero** — sweep any remaining funds to another account with an internal transfer first. Then open the account, choose **Close**, and confirm. A closed account can never reopen or take new movements; its history stays available for audit.

## Setting a Default Account

Mark one account as the **default** for each currency so it is pre-selected when you create a new receipt or payment. Only one account can be the default per currency — when you set a new default, clear the previous one first.

The accounts list narrows on its **filter button** by **Type**, **Currency**, **Status**, **Default**, **Active** or a **Balance** band ([Working with lists](../getting-started/working-with-lists.html#narrowing-the-list)).

## Editing an Account

Open the account and click **Edit** to update its name, bank details, overdraft settings, default flag, notes, and active toggle. A few fields are fixed once the account exists: the **currency**, the **opening balance**, and the **opening balance date**.

## Deleting vs. Closing

You can **delete** an account only while it has no history — that is, before any opening balance, receipt, payment, or transfer has been recorded against it. Once an account has any movement, it can't be deleted; **close** it instead so its balance trail is preserved.

## Tips

- **Use clear codes** — short, memorable codes like `BNA-DZD-01` make accounts easy to find and recognize on documents.
- **Set a default per currency** — if you work in DZD and EUR, set one default for each so new receipts and payments pick the right account.
- **Record opening balances accurately** — the opening balance anchors every future balance, so enter it as of a known date.
- **Freeze before closing if unsure** — freezing is reversible; closing is not.
- **Keep zero-balance accounts closed** — a closed account is your audit trail. Create a new account if a bank relationship resumes.

Source: https://docs.beelocity.com/en/treasury/treasury-accounts/index.mdx