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Low Stock Alerts

Low stock alerts help you avoid stockouts by monitoring inventory levels and notifying you when a product’s quantity falls below a defined threshold. By setting minimum quantities and reorder points for each product-warehouse combination, you can proactively replenish stock before it runs out.

Key Concepts

  • Minimum Quantity — The lowest acceptable stock level. Falling below this triggers an alert.
  • Reorder Point — The stock level at which you should start the replenishment process. This is typically set higher than the minimum quantity to account for lead times.
  • Reorder Quantity — The suggested quantity to order when restocking.
  • Maximum Quantity — An upper limit to prevent over-ordering and excessive storage costs.

Setting Up Alerts

To create a low stock alert:

  1. Navigate to Inventory > Low Stock Alerts in the sidebar.
  2. Click Add Alert.
  3. Fill in the details:
    • Product / Variant — The product (and optionally a specific variant) to monitor.
    • Warehouse — The warehouse where this alert applies.
    • Min Quantity — The minimum stock level before an alert is triggered.
    • Reorder Point — The level at which reordering should begin.
    • Reorder Quantity — How much to order when restocking.
    • Max Quantity — The maximum stock level to maintain (optional).
    • Alert Enabled — Whether this alert is currently active.
  4. Click Create to save.

Managing Alerts

The alerts list shows all configured thresholds with their product, warehouse, quantities, and status. You can:

  • Edit an alert to adjust thresholds as demand patterns change.
  • Enable or disable alerts without deleting them, useful for seasonal products.
  • Delete alerts that are no longer needed.

Important Notes

  • You can set up multiple alerts for the same product across different warehouses — each warehouse may have different thresholds based on local demand.
  • Review your reorder points periodically. If supplier lead times change or sales patterns shift, your thresholds may need adjusting.
  • Low stock alerts work best alongside the stock levels view, which shows current quantities across all warehouses.