Stock Journal
The stock journal is an immutable, append-only record of every inventory change that has occurred in your organization. Think of it as your inventory’s accounting ledger — once an entry is written, it cannot be modified or deleted.
What the Journal Records
Every time a stock movement completes, the system creates journal entries that capture:
| Field | Description |
|---|---|
| Direction | Whether items moved In (into a location) or Out (out of a location). |
| Product / Variant | Which item was affected. |
| Warehouse / Location | Where the change happened. |
| Lot | The lot or batch involved, if applicable. |
| Quantity | How many units moved. |
| Previous Quantity | The stock level at that location before this change. |
| New Quantity | The stock level at that location after this change. |
| Reference Type | What triggered the change (purchase order, sales order, transfer, adjustment, etc.). |
| Cost Value | The monetary value of the items moved, for financial tracking. |
Why the Journal Matters
The stock journal provides:
- Complete audit trail — every inventory change is traceable, with a clear before-and-after snapshot.
- Accountability — each entry records who initiated the change.
- Financial accuracy — cost values on journal entries feed into inventory valuation.
- Dispute resolution — if a discrepancy is found, the journal shows exactly what happened, when, and why.
Using the Journal
Go to Journal in the sidebar under Inventory. The journal displays entries in reverse chronological order (newest first).
Filtering
Use the column filters to narrow down entries by:
- Direction — show only inbound or outbound movements.
- Reference Type — show only entries related to purchase orders, transfers, adjustments, etc.
- Warehouse — show entries for a specific warehouse.
Reading an Entry
Each journal entry tells a story. For example:
Direction: In | Quantity: 500 | Previous: 1,200 | New: 1,700 | Reference: Purchase Order
This entry means 500 units were received (direction = In) at a location that previously held 1,200 units, bringing the total to 1,700. The change was triggered by a purchase order.
Important: The stock journal is read-only. You cannot create, edit, or delete journal entries. They are generated automatically by the system when stock movements complete.