The maintenance module is where Beelocity tracks the equipment you keep running — production machines, vehicles, buildings, IT gear, tooling — and the work you do to keep them working. It pairs with Manufacturing but lives independently: a maintenance work order can run while a production work order is in progress on the same machine, and most assets that have no production role at all (forklifts, HVAC, IT servers) still get the same plan-and-track lifecycle.
This guide covers each part of the module:
- Assets — the register of everything you maintain: machines, vehicles, buildings, tooling. Includes the asset class taxonomy and functional locations.
- Asset Documents — manuals, drawings, certificates, and other files you attach to an asset so the right paperwork is one click away.
- Failure Catalog — the controlled vocabulary your floor uses to describe what broke (problem), why (cause), and what was done about it (remedy).
- Failure-Mode Mappings — the links you set up between an asset class and its likely problems, causes, and remedies, so the right codes are suggested first.
- Meter Readings — counter-based tracking of usage: hours on a forklift, kilometers on a truck, cycles on a press. Drives usage-based maintenance plans.
- Maintenance Plans — recurring inspections and overhauls triggered by time, usage, or condition readings. The scheduler turns these into work orders ahead of due date.
- Work Requests — what the floor submits when they see a problem. Triaged into a maintenance work order or rejected.
- Maintenance Work Orders — the intervention itself: labor, parts, downtime, and the running cost of the work.
- Spare Parts — asset-to-part associations, kits for routine PMs, and critical-spare min/max policies that auto-emit purchase requisitions.
- Teams — the crews work is assigned to, each with a leader, a cost rate per hour and a default warehouse. The list filters by Leader, Default Warehouse, Active or a cost-rate range (Working with lists).
- KPIs — MTBF, MTTR, availability, planned-vs-unplanned ratio, backlog age, PM compliance, and the reliability score.
Navigation
Open Maintenance in the sidebar. The module opens on what needs doing (below), and the sidebar lists the work:
| Entry | What it holds |
|---|---|
| Work Requests | the faults anyone reports, waiting to be triaged — see Work Requests |
| Work Orders | the jobs themselves — see Maintenance Work Orders |
| Meter Readings | the hours and counts read off each asset — see Meter Readings |
| Assets | one page with three tabs: the Assets, their Asset Documents, and the Asset Spare Parts each one uses — see Assets, Asset Documents and Spare Parts |
Setup, at the end of the list, holds everything the module is set up with.
See what needs doing
Opening Maintenance shows the work waiting for somebody, in four lists, under the indicators. Each row opens the record where the job is done, and the lists are read again every time you open the page.
| List | What it shows | What to do |
|---|---|---|
| Requests to triage | the new and accepted requests, the response due soonest first; a new one past its response due is marked late, and an accepted one says it is waiting for its work order | accept, defer or reject a new request; convert an accepted one into a work order — see Work Requests |
| Overdue work orders | the work orders still open the day after their due date, the earliest first, with who they are assigned to and how many days late | finish the job, or reassign it — see Maintenance Work Orders |
| Preventive work to release | the work orders a maintenance plan raised ahead of their due date, waiting to be released, the soonest due first | open the order and press Release — see Maintenance Plans |
| Spares not covered | the critical spares whose available stock is under their minimum, the largest shortfall first, with what is available against the minimum | open the policy and restock the part — see Spare Parts |
Each list shows five rows and how many there are in all, and View all opens the whole list at the same selection. Spares not covered has no View all: whether a spare is covered depends on its stock, which the policies’ list cannot filter on, so its count is every spare short. A preventive order that has also passed its due date is in two lists, and marked late in the second. A work order leaves Overdue work orders the moment it is completed, closed or cancelled.
Above the lists, three buttons start a New work request, a New maintenance work order and a Record meter reading. You see only the lists and the buttons your role lets you open.
Set up the module
Setup is one page for what you set once and come back to when the plant changes. Its tabs come in the order you fill them, starting with the words a breakdown is described in:
| Tab | What it holds |
|---|---|
| Problem Codes, Cause Codes, Remedy Codes | what broke, why, and what was done — see Failure Catalog |
| Failure-mode Mappings | which codes are likely for each class of asset — see Failure-Mode Mappings |
| Asset Classes | the kinds of equipment you keep — see Assets |
| Functional Locations | the places in your plant an asset occupies — see Assets |
| Maintenance Teams | the crews work is assigned to |
| Maintenance Plans | the recurring inspections and overhauls — see Maintenance Plans |
| Maintenance Kits | the parts a routine job takes together — see Spare Parts |
| Critical Spares | the parts you never run out of — see Spare Parts |
| Reliability Targets | the two numbers the reliability score is measured against — see KPIs |
Each tab keeps the address its list always had, so a bookmark, or the link in a notification about a plan, still opens it. You see only the tabs your role lets you open, and with none of them Setup is not in your sidebar.