A recurring cash item is a regular, predictable cash movement that isn’t captured by an invoice, cheque, or order — payroll, rent, a loan instalment, a subscription, a tax payment. You record it once, and the forecast projects every future occurrence automatically.
These items are planning inputs only: they never post to the cash ledger and never move an account balance. They simply shape the forecast.
Opening Recurring Cash Items
Open Treasury → Recurring Cash Items in the sidebar. You will see one row per item, showing its label, direction, amount, frequency, next date, and the account it is attributed to (if any).
The filter button beside the search box narrows by Direction, Frequency, Account, Active, a Next Date window or an Amount band (Working with lists).
Adding a recurring item
Click New, then fill in the form:
- Label — a recognisable name, e.g. Monthly payroll or Office rent. It must be unique among your active items.
- Direction — Inflow if you expect to receive the money, Outflow if you expect to pay it out.
- Amount — the amount of one occurrence, always a positive number (for example 750,000 DA). The direction decides whether it raises or lowers your projected balance.
- Currency — the currency of the amount; the forecast converts it to your base currency.
- Frequency — Weekly, Monthly, Quarterly, or Annual. A monthly item anchored on a month-end recurs on each month’s last day and recovers the original day in longer months — the standard payroll behaviour.
- Next date — the date of the next occurrence, which anchors the schedule. If it slips into the past, the forecast rolls it forward automatically rather than treating it as overdue.
- Mark occurrence settled — when the real payment for an occurrence has been recorded (this month’s rent, this week’s payroll), click Mark occurrence settled on the item’s page. The next date advances to the following occurrence, so the forecast stops projecting a payment that already happened.
- Treasury Account — optionally tie the item to one account so a forecast scoped to that account includes it. Leave it blank for an organization-wide item.
- SCF Account Code — an optional free-text reference for your own reporting; it drives no accounting entry.
Save the item. To pause one without losing its definition, open it and turn Active off — it stays for later but drops out of the forecast. Deleting an item removes the forecast input only; no ledger entries are affected.
How they feed the forecast
Only active recurring items are projected. The forecast expands each one into every occurrence that falls within the chosen horizon, converts the amount to your base currency, and places each occurrence in the right time window — so a monthly payroll of 750,000 DA shows up as an outflow in each month it falls due, and your projected balance reflects it.