Creating an Organization

An organization is the top-level workspace in Beelocity. It acts as a completely isolated environment — products, inventory, partners, users, roles, and settings all belong to exactly one organization. Data never crosses organization boundaries, so each organization is a private, self-contained space.

Think of an organization as your company’s digital home in Beelocity. Everything you do — every product you create, every partner you add, every role you define — lives inside it.

Setup

A personal organization is created for you automatically when you sign up — it bears your name and is always available as a tile on the Choose Organization page. The steps below are for creating additional organizations alongside (or instead of) your personal one.

1. From the Choose Organization page, click the New organization tile, or open the Organizations page from the sidebar and click New. Either way you land on a form with two tabs.
2. On Overview, fill in:
   • Organization name — your company or team name (e.g., “Bouzerzour Trading”). This is the display name shown throughout the interface, and you can change it later.
   • Code — a short, unique identifier like ACME or DZ-TRADE. It is what you will recognise the organization by in the switcher and on its own page, so choose one you will not want to change.
   • Default currency — the currency new documents start in. Usually DZD.
   • Working language — asked here and nowhere else. It decides the language of the tax classes and codes Beelocity installs for the new organization, and those are written once. Change your mind afterwards and the rows keep the wording they were created with, so pick the language your team actually works in.
3. Move to the Organization profile tab and fill in who the organization is on paper — legal name at minimum, and in practice your address, NIF and RC as well. Your Organization Profile explains every field.
4. Click Save.

Both halves are written together, so a new organization can print an invoice from its first day. Leave the profile empty and you can fill it in later on the organization’s own page — but the Print button will refuse until you do, because a document with a blank letterhead is worse than no document.

You are automatically assigned the Organization Owner role on every organization you create, which grants full access to every feature. From here, you can start configuring your workspace — or invite your team first and set things up together.

Opening an Organization Again

The Organizations page lists every organization you can reach. Click its code — the first column — to open its page, where you will find its name and defaults on Overview, its printable identity on Organization profile, and the jobs you have defined on Roles.

Choosing a Good Code

The organization code is meant to be a brief, memorable abbreviation of your company name. A few tips:

• Keep it short — 2 to 6 characters is ideal.
• Use uppercase letters for readability (e.g., BZT, ACME, DZT).
• Make it meaningful — it should be easy for your team to recognize at a glance.
• Treat it as settled. You can change it, but it is what your team recognises the organization by and what anything outside Beelocity referring to this organization will have been given, so a change is a change everywhere.

Multi-Organization Support

One user account can belong to several organizations, each with its own roles and permissions. This is useful for:

• Consultants who manage systems for multiple clients.
• Holding companies with separate subsidiaries that each need their own workspace.
• Administrators who oversee several business units within a group.

You can switch between organizations from the user avatar menu in the top corner of the screen. The currently active organization is always shown in the sidebar, and all actions apply only to that organization.