Your Inbox

Beelocity puts everything it needs to tell you in one place: the Inbox. Open it from the bell in the top bar, or from the Inbox entry in the sidebar.

The inbox holds approvals that wait for you, invitations to join an organization, overdue invoices and low stock. It also holds finished planning runs, tills that closed short and cheques that mature soon. All of it is in one list, for every organization you belong to. If something needs your attention, it is in this list, so you never have to check other pages to be sure.

The bell

The bell in the top bar shows how many unread notifications you have. Click it to see the newest ones. Click an item to open what it is about, such as a purchase order, a work request or a list of invoices. Beelocity also marks the notification as read. The same count appears next to Inbox in the sidebar.

How a notification lives

Notifications work like an email inbox:

• Unread means that the item arrived and you have not opened it yet. It has a bold title and a coloured dot, and the bell counts it.
• Read means that you opened it. It stays in your inbox until you archive it.
• Done means that the item is handled and archived, and it moves to the Done tab. If an item needs action, Beelocity archives it when you act on it or when someone else settles it. You can also archive any item yourself. Archiving deletes nothing, and you can move an item back to your inbox at any time.
• Saved means that you kept it for later. Save anything you want to come back to. It shows under the Saved tab, whatever its other state.

Beelocity clears a done item automatically after 180 days. If the item resolved itself because someone else handled the request, it clears the item after 30 days. A saved item stays forever.

The list shows the newest items first, by the time they arrived. Reading, saving or archiving an item never moves it up the list. Only a new event about the same subject lifts an item to the top. That event also makes the item unread again and raises its ×N counter. The time on a row is the time of that latest event, so the order always matches the times you see.

You can mark items read, unread, done or saved in three ways:

• Use the row to mark one item.
• Select several items to mark them together.
• Use Mark all read to mark everything in the current tab and filters as read.

The search box narrows what you see, but it does not change what Mark all read touches. The button appears only while more than one item is unread anywhere in your inbox. With one unread item, the row’s own action is quicker.

Acting from the inbox

Some notifications ask you to do something, and they carry a Needs action badge. Two examples are an approval assigned to you and an invitation to join an organization. Open the row and the buttons are there: Approve, Reject or Delegate for an approval, and Accept or Decline for an invitation. The decision is the same as one you make from the document itself.

Beelocity also does two things for you:

• If someone else settles the matter first, the item leaves your inbox by itself. For example, another approver may decide, or someone may cancel the invitation. So you never act on old work.
• Repeated events about the same thing fold into one notification. A ×N counter shows how many events it stands for. Each new event makes the item unread again, so that you notice it.

Priorities

Every notification has a priority: Low, Normal, High or Urgent. The kind of event sets it. An approval assigned to you is always High. A missed deadline or a failed planning run is always Urgent. Filter by priority when you want to see the most urgent items first.

Finding things

The tabs (Inbox, Unread, Saved, Done) split the list by state. The filter menu narrows it further:

• by kind of notification
• by module
• by priority
• by organization
• by whether an item still needs action: Yes for your pending approvals and invitations, and No for everything else
• by date range

You can also search the titles and descriptions.

Documents you send for approval appear in the same list. Each one has a single My submissions item that follows it from Submitted to Approved or Rejected. So you can watch its progress without opening the document. Filter on that kind to list everything you have submitted.

Every filter is kept in the page address. So you can bookmark a view in your browser, such as “urgent items in my trading company”. You can also share the link with a colleague, and it opens that exact view.

Your inbox covers all your organizations, so each row shows an organization chip. If you open an item from another organization, Beelocity switches you there first. So the document always opens in the right organization.

Email delivery

In-app notifications are always on, and you read them in the inbox. Email is off until you ask for it. To turn it on, click the gear icon on the inbox. It opens Settings → Preferences, at the Notifications section. One main switch there decides whether anything reaches your mailbox.

• If you turn it on, every kind of notification reaches you by email.
• If you untick a kind, it stays in your inbox but stops reaching your mailbox.
• A few kinds never send email, and they are marked In-app only. Invitations already send their own email, and the courtesy note about an assignment that moved to someone else stays in the app.

An urgent item says so in the email subject line.

The number format on the same page belongs to one device. This choice belongs to your account, so it applies wherever you sign in. It changes nobody else’s inbox.

Each notification email has a button that opens that item in your inbox, already marked read.

What arrives, at a glance