Your Inbox

Everything Beelocity needs to tell you lands in one place: the Inbox, reached from the bell in the top bar or the Inbox entry in the sidebar. Approvals waiting on you, invitations to join an organization, invoices that went overdue, stock running low, a finished planning run, a till that closed short, cheques maturing soon — one stream, across every organization you belong to. If it needs your attention, it is in this list; you never have to tour separate “pending” pages to be sure you missed nothing.

The bell

The bell in the top bar shows how many unread notifications you have and, when clicked, previews the newest ones. Clicking an item opens the thing it is about — a purchase order, a work request, an invoice list — and marks the notification read on the way. The same count appears next to Inbox in the sidebar.

How a notification lives

Notifications work like an email inbox:

• Unread — it arrived and you have not opened it yet. Bold title, accent dot, counted on the bell.
• Read — you opened it. It stays in your inbox until you archive it.
• Done — archived: handled and out of the way, under the Done tab. Nothing is deleted, and you can move an item back to your inbox at any time. Done items are tidied up automatically after 180 days (sooner — 30 days — for items that resolved themselves because someone else handled the request) — unless saved, which keeps them forever.
• Saved — bookmarked. Save anything you want to come back to; it shows under the Saved tab whatever its other state.

Items are listed newest first, by the time they arrived — and they stay put: reading, saving or archiving one never moves it up the list. The only thing that lifts an item back to the top is a genuinely new event about the same subject, which also returns it to unread and raises its ×N counter. The time shown on a row is that latest event, so the order you see always matches the times you read.

Mark items read, unread, done or saved one by one from the row, in bulk after selecting several, or use Mark all read to clear everything matching the current tab and filters — the search box narrows what you see, but not what Mark all read touches. The button only appears while more than one item is unread anywhere in your inbox — below that the row’s own action is the quicker way.

Acting from the inbox

Some notifications ask you to do something and carry a Needs action badge — an approval assigned to you, an invitation to join an organization. Open the row and the buttons are right there: Approve, Reject or Delegate for an approval; Accept or Decline for an invitation. The decision is exactly the same as it would be from the document itself.

Two things happen quietly on your behalf:

• If someone else settles the matter first — another approver decides, the invitation is cancelled — the item leaves your inbox on its own. You will never act on stale work.
• Repeated events about the same thing fold into a single notification instead of piling up. A ×N counter shows how many events it stands for, and each new one returns the item to unread so you notice it again.

Priorities

Every notification carries a priority — Low, Normal, High or Urgent — fixed by what kind of event it is. An approval assigned to you is always High; a breached deadline or a failed planning run is always Urgent. Filter by priority when you want the loud things first.

Finding things

The tabs (Inbox, Unread, Saved, Done) split the stream by lifecycle. The filter menu narrows it further: by kind of notification, by module, by priority, by organization, by whether an item still needs action (Yes for your pending approvals and invitations, No for everything else), or to a date range. There is also a free-text search over titles and descriptions.

Documents you send for sign-off ride the same stream: each one gets a single My submissions item that follows it from Submitted to Approved or Rejected, so you can watch progress without opening each document. Filter on that kind for the list of everything you have submitted.

Every filter lives in the page address — bookmark a view like “urgent items in my trading company” or share the link with a colleague, and it opens exactly that view.

Because your inbox spans organizations, each row shows an organization chip. Opening an item that belongs to a different organization switches you there first, so the document always opens in the right context.

Email delivery

In-app notifications are always on — this page is where they live. Email is off until you ask for it: the gear icon on the inbox opens Settings → Preferences, at its Notifications section, where one master switch decides whether anything reaches your mailbox at all. Turn it on and every kind emails you; untick a kind and it stays in your inbox but stops reaching your mailbox. A few kinds never email at all (invitations, which already send their own invitation email, and escalated-away courtesy notes) — those are marked In-app only. Urgent items announce themselves in the email subject line.

Unlike the number format on the same page, this choice belongs to your account rather than to one device, so it holds wherever you sign in. Nobody else’s inbox changes when you edit it.

Each notification email carries a button that lands you straight on that item in your inbox, already marked read.

What arrives, at a glance