An organization is the top-level workspace in Beelocity. It acts as a completely isolated environment — products, inventory, partners, users, roles, and settings all belong to exactly one organization. Data never crosses organization boundaries, so each organization is a private, self-contained space.
Think of an organization as your company’s digital home in Beelocity. Everything you do — every product you create, every partner you add, every role you define — lives inside it.
Setting one up is a short conversation rather than a form. You say what the business is called, pick its trade and say how it works; Beelocity proposes the modules and the settings that fit it, you change whatever you like, and the organization is created with exactly those. You land inside it, on its dashboard.
Setting Up Your Business
A personal organization is created for you automatically when you sign up — it bears your name and is always available as a tile on the Choose Organization page. The steps below set up a business alongside it.
Beside the questions, a panel shows what you are setting up: the business’s name and trade, and the modules your answers bring, each with the answer that brought it — You sell products, Customers pay at a counter, Needed by Sales — and Just added beside the ones your last answer brought. On a phone, the bar under the progress opens it.
Choose New organization — the tile on the Choose Organization page, the last entry under the organization name at the foot of the sidebar, or New on the Organizations page. Six short screens follow, one question each. Continue (or Enter) moves on, Back returns without losing an answer, and Cancel leaves without creating anything. Your browser’s own Back and Forward buttons move between the screens the same way, and if the page reloads, you stay on the screen you were on with every answer still there.
- Name — What is your business called? The name you and your team will see throughout Beelocity, such as “Menuiserie Ben Amar”. Beelocity gives the organization a code made from it, which you can change later on its own page.
- Trade — What kind of business is it? Some seventy-five trades, as tiles under nine headings: shops, food and drink, industry, crafts, trading, building, transport and vehicles, services, and health and beauty. Type a few letters to narrow them, in English, French or Arabic: bake, boul and
مخبزةall find the bakery, whatever language you read in. Pick the closest. If none fits, pick Something else and answer the next questions yourself. Naming a trade is a convenience, not a declaration: it asks nothing a licence would. - How it works — How does your business work? Seven questions, each answered with a click: what you sell (Products, Services or Both), whether you make what you sell, whether customers pay at a counter, whether you sell online, whether you have machines or vehicles to keep running, whether you employ people, and whether you import goods. Your trade answers the first five for you, and says so under each one — From your trade: Bakery — until you change it. If you go back and pick another trade, only the answers still from the old one change. Each answer brings the modules it needs: products bring Inventory and Procurement, making them brings Manufacturing, a counter brings Point of sale, selling online brings the Online store, machines bring Maintenance, and employees bring Human resources and Payroll. Do you import goods? has three answers. Yes, to resell them as they are records the import-for-resale activity on your trade register; Yes, for our own needs is for the raw materials, parts and equipment the business uses itself; and No. Either yes brings Foreign trade, and what the business imports for is set from that one answer, for good: nothing asks it again, and nothing changes it. A business that imports both to resell and for its own needs creates a second organization for the second kind, because the law runs the two apart (Setting up foreign trade).
- Modules — the twelve modules, with the ones your answers call for switched on and every other one off, each with a sentence on what it is for. Switch any of them. Turning one on also turns on what it cannot work without, and the screen says so: Point of sale brings Sales and Treasury. A module another one needs stays on until that one is off. See Choosing Your Modules.
- On paper — first, Where is the business registered? On the Trade register, you confirm the activities your register lists — production of goods, artisanal production, wholesale, retail, services, export of goods — already ticked from your trade, and keep at least one, unless you import to resell, which is an activity of its own. On the Craft register, you give your artisan card instead of an RC, and no activities. Not registered yet asks for neither, nor an AI. Then who the organization is on paper: the Legal name, already filled in with the business’s name, the address, with the country set to Algeria, and the identifiers that apply. Only where it is registered and the legal name are needed now. Everything here prints on every document the organization issues, and the rest can be completed later from the organization’s own page — Your Organization Profile explains every field.
- Review — first, under Regional settings: the Working language, the Default currency and the Timezone, preset to the language you are reading in, the dinar (DZD) and Algiers. The working language is chosen once: the tax classes and codes Beelocity installs for the organization are written in it, and they keep that wording afterwards, so pick the language your team actually works in. Below them, every other answer, on a card for each screen with Edit to go back to it. Click Create.
The organization is created with exactly those answers, in one go: if anything is refused, nothing is created. If you already have an organization with the same name, you are taken back to the first screen to rename it, with every other answer kept.
Then you are inside the new organization, on its dashboard, and the sidebar holds only the modules you chose. You are automatically its Organization owner, which grants full access to every feature. From here, you can start configuring your workspace — or invite your team first and set things up together.
From the Keyboard
You can set up a business without touching the mouse. Each screen opens with the cursor on its first question, and the last one opens on Create.
- Enter moves on from anywhere on a screen, and creates the organization on the last one.
- On the trade screen, the cursor starts in the search box. Down moves into the tiles, the arrow keys move from tile to tile and from row to row, and Enter picks the tile you are on and moves on. When your search leaves a single trade, Enter in the search box picks it.
- On a set of choices, the arrow keys move from one choice to the next — on How it works, Up and Down move to the next question instead — Space picks the one you are on, and a number key picks the choice it numbers. The number is shown in the corner of each choice.
- Tab moves to the next question.
- Your browser’s Back button, or Alt+Left, returns to the previous screen.
Opening an Organization Again
The Organizations page lists every organization you can reach. Click its code — the first column — to open its page, where you will find its name and defaults on Overview, its printable identity on Organization profile, and the jobs you have defined on Roles.
What Your Business Does
The organization’s Overview has an Activity section: the Activities on its trade register, and its Trade, such as a bakery or a timber yard. Click Edit to correct them. A business on the craft register, or not registered yet, has no trade-register activities: it leaves them empty and keeps its trade. When activities are ticked, the trade has to belong to one of them: a bakery is artisanal production or retail, not wholesale.
Changing them turns no module on or off. Modules are turned on and off in the settings — see Choosing Your Modules. A personal workspace has no such section.
Choosing a Good Code
Beelocity makes the organization’s code from its name when you set it up, and you can change it on the organization’s Overview. The code is meant to be a brief, memorable abbreviation of your company name. A few tips:
- Keep it short — 2 to 6 characters is ideal.
- Use uppercase letters for readability (e.g.,
BZT,ACME,DZT). - Make it meaningful — it should be easy for your team to recognize at a glance.
- Treat it as settled. You can change it, but it is what your team recognises the organization by and what anything outside Beelocity referring to this organization will have been given, so a change is a change everywhere.
Multi-Organization Support
One user account can belong to several organizations, each with its own roles and permissions. This is useful for:
- Consultants who manage systems for multiple clients.
- Holding companies with separate subsidiaries that each need their own workspace.
- Administrators who oversee several business units within a group.
Your organizations are one click apart. The foot of the sidebar names the one you are working in: click it and pick another, or choose New organization at the foot of the list to set up another business. Every action applies only to the organization the sidebar names.