Your Organization Profile

Every document Beelocity prints for you — an invoice, a quotation, a delivery note — starts with who you are: your registered name, your address, your legal identifiers. It belongs to the organization itself, so it lives on the organization’s own page: open Organizations, click the organization’s code, and go to the Organization profile tab. You can also fill it in the moment you create the organization — Setting Up Your Business walks that.

It has to be filled in before anything can be printed. Until it is, the Print button answers with a message telling you so rather than producing a document with a blank letterhead.

What to fill in

• Legal name — your company as registered. Required. A trade name prints under it when you have one.
• Address, phone, email, website — printed in the top-left block of every document. The address’s Country is also where your imports arrive: an import dossier’s place of discharge is picked among that country’s places (Import dossiers).
• Registration — where the business is registered: on the Trade register, on the Craft register, or Not registered yet. It decides which identifiers the page asks for. A business on the trade register gives its RC; a craftsman on the craft register gives the artisan card instead; a business not registered yet gives neither, nor an AI. An identifier that no longer applies is cleared when you save, so a craftsman’s documents never print a stray RC. Left unanswered, the page asks for all three, as it always did.
• NIF, NIS, RC, AI — your tax identification number, statistical number, commercial register number and article of imposition. An invoice without a NIF is one a customer’s accounts department will send straight back, so fill in at least the NIF and RC.
• Artisan card number — a craftsman on the craft register has this card instead of an RC. The online store shows buyers one or the other.
• Employer number — the number the CNAS registered you under as an employer. Payslips and the declarations you file with the fund print it; an organization with no employees can leave it empty.
• Share capital and its currency — kept with your legal identity, and shown as an amount in that currency (“1,000,000.00 DA”) once saved. The letterhead does not print it yet; if you want it on the page, the footer line on Branding Your Documents is where it goes today.
• Default treasury account — which of your bank accounts’ RIB and IBAN are printed under “Bank details” on an invoice, so customers know where to pay.
• Default document language — the language your documents are written in, unless the customer or supplier has a document language of its own on their partner record. Left empty, it is your organization’s working language. Nothing asks for a language when you print, and the language you read Beelocity in never decides it (how the language is decided).
• Timezone — the date printed on a document is today in this zone. An invoice issued at half past midnight in Algiers is dated today, not the yesterday a server clock set to UTC would print. Pick a region zone such as Africa/Algiers.

Your logo is uploaded on Branding Your Documents, not here — it belongs to the documents.

Saving

Click Edit, change what you need, Save. An organization whose profile has never been filled in opens straight into the form — there is nothing to look at yet, so there is nothing to edit into. The capital’s currency is asked once a capital is typed. The page refuses a blank legal name and a capital without its currency before anything is sent, and refuses a bank account or a time zone it does not recognise. Saving the profile never touches your logo, and never touches the organization’s name or code on the tab beside it — each tab saves its own.

Changes apply to the next document you print. A PDF already sent to a customer is its own record and does not change — see Printing and Sharing Documents.

Who can see and change it

Opening the tab needs the organization-profile permission; saving needs the matching update permission. The profile is your organization’s identity, so by default only its owners hold them, and the tab is simply not offered to somebody who holds neither.

Permissions belong to one organization, and this page can show you any organization you belong to. What you may do here is decided by what you hold in the organization you are looking at — not in the one you are currently working in. So an accountant who administers a client’s organization can open it and save its profile without switching to it first.